Graduate Plan of Study

Candidates for all graduate degrees must file an Interactive Plan of Study (iPOS). The following procedures apply to PhD, MA, and MTESOL students in the Department of English.*

An iPOS must be approved by the supervisory committee, the English department, the graduation office, and the dean of the Graduate College. Students must submit their iPOS before they have completed 50 percent of their programs. Failure to do so may result in a hold on registration.

The iPOS becomes the official record of your program plans and is a listing of what you have already taken, are presently taking, and will take to complete your requirements. It should be completed in consultation with your committee chair/advisor. Only a chair is required in order to submit the iPOS. Once an iPOS has been approved by the Graduate College, the student may then submit a committee change request to add committee members or to change chairs, co-chairs and members. Students also have the option of selecting their entire committee at once, which will eliminate the need to submit the committee change request later.

Committee change requests, petitions, course change requests and master's-in-passing applications are submitted electronically through your MyASU homepage.

Ph.D. students must have a committee formed before or at the time of the portfolio submission. Master's students will not be permitted to register for thesis credits or applied project until they have an approved iPOS on file.

To access the plan of study log in to MyASU

  1. Click on the iPOS link
  2. Select Graduate Interactive Plan of Study (iPOS)
  3. Select your degree program

If your degree program has different requirements (i.e., applied project, foreign language exam, thesis, written exam, etc.) you will select the appropriate requirements on the second page.

Foreign Language Requirement: All graduate programs in English have a language requirement. Foreign language requirement results cannot be posted without an approved iPOS with entire committee on file. Exam results will be posted six to eight weeks after exam. Students must be registered at the time they complete the exams. If you have taken the exam and passed but have not filed an iPOS, contact Sheila Luna after your iPOS has been approved by Graduate College so she can post the exam results.  Students using Old English: Select Old English from the drop down list on the iPOS. Contact Sheila Luna when grades are posted for 530 and 531. The exam will remain “incomplete” until notification of grades is received.

Students whose native language is NOT English: Choose your native language from drop down list on the iPOS. When iPOS is approved by Graduate College, notify Sheila Luna and she will waive the language requirement on your iPOS.
 
If you are meeting the requirement in another way (BA or MA in approved language, etc) contact Sheila Luna AFTER your iPOS has been approved.
 
Note: Language requirement must be met and posted by the Department before the student can schedule a defense through the Graduate College.

Next, select courses that you have already completed at ASU by clicking "select courses from my transcript." You can select individual courses, or select all of them.

  1. Select the term, year and credit hours for courses.

  2. You can always cancel the course by clicking the appropriate box.

  3. When you have finished, click "save and continue."

You can then click select future courses to add upcoming courses to your iPOS.

Always save and continue.

You will now be asked to list any transfer courses you would like to include on your iPOS. Note: Graduate admissions must have official transcripts from transfer courses.

  1. If you are in a Ph.D. program and plan to use the blanket 30 credit hours from an earned master’s do not list courses from your master's on the ipos. You should see a previous degree link on your menu bar. If you do not see the link contact Graduate Admissions.
  2. If you are not transferring courses select "no."
  3. Click save and continue.
  4. If you are transferring courses select "yes."
  5. A new screen will appear.
  6. Select courses to list as transfer hours.
  7. Save and continue when finished.
  8. Next select your committee chair.
  9. After typing in the name, click search.
  10. At this time, you can also select your other committee members. Or you can do it later after the iPOS is approved.
  11. When you have completed this step, you have filled out the iPOS. It will now edit all your data to ensure you have fulfilled the requirements of the degree program.
  12. The summary page will tell you if your plan of study is ready to submit.

If your Plan of Study is not ready to submit, click on the red bar and complete the necessary petitions to complete your iPOS.

  • Check the box and the petition space will appear.

  • Hit save when you have entered all your reasons.

  • You will then be eligible to submit your iPOS. Click the submit button.

    DEPARTMENTAL PROCEDURE: In order for the English department to approve your iPOS you must follow these instructions:

  1. Print out your summary page and take to your committee chair for review.
  2. Obtain your chair’s signature somewhere on the summary page. This indicates that your chair approves your courses and agrees to serve as chair. Note: All MA students doing an Applied Project must choose a chair and a second member.
  3. Return (or send via email) the signed summary page to Sheila Luna (RBH 125) for department approval. You can print the summary page before or after you submit. For other questions, contact Sheila Luna at Sheila@asu.edu.

DEPARTMENTAL PROCEDURE (MTESOL and MA English Education): In order for the English department to approve your iPOS you must follow these instructions:

  1. Submit your completed iPOS with a full committee (a chair and second member). MTESOL students list the Capstone Instructor as your chair (Mark James or Aya Matsuda) and the other as your additional committee member. MA English Ed students will pick a chair and list Jessica Early as the additional member. If Dr. Early is your chair, an additional English Ed faculty can be chosen as the second member. Note: If you are unsure of who will be your chair at the time of submitting your iPOS, please list Dr. Early as the chair until your official chair is chosen. She will then be switched to the additional member on your committee. 
  2. Email Kira.Assad@asu.edu to expedite the process after submitting your iPOS letting her know it has been submitted.
  3. Wait for approval. A snapshot of your iPOS will be emailed to the program director for approval. If there are any issues, the iPOS will be sent back to you and you will be notified by email of what needs to be changed.

DEPARTMENTAL PROCEDURE for online programs: In order for the Department of English to approve your iPOS you must follow these instructions:

  1. Submit your completed iPOS with a full committee (a chair and second member). MTESOL Online students list the Capstone Instructor as your chair (Mark James or Aya Matsuda) and the other as your additional committee member. MA English (English Studies) students list the Capstone Instructor as your chair and Karen Adams as the additional committee member. MAS students list the professor working with them on their Applied Project and Kevin Sandler as the additional member. Note: For MA English (English Studies) and MAS students, if you are unsure of who will be your chair at the time of submitting your iPOS, please list Dr. Adams (English Studies) or Dr. Sandler (MAS) as the chair until your official chair is chosen. They will then be switched to the additional member on your committee.
  2. Email Kira.Assad@asu.edu when the iPOS has been submitted. She will send a snapshot of the iPOS to the program director for approval. If there are any problems, the iPOS will be sent back to the student to correct.
  3. Once the proposed courses have been approved by the director, the iPOS will be sent to the Graduate College for final approval.

 

If you experience technical difficulty with submission, contact ipos-q@asu.edu.

Once you submit the iPOS, you cannot make changes until it has been approved. When your Plan of Study is approved, make sure you submit a course change request (through your MyASU iPOS link) if courses that you took do not match what you originally planned.  You can also add and delete committee members by filing a committee change request through your iPOS link.  If you are required to complete exams (foreign Language, oral/written) and hold a defense, make sure your committee matches what is on your Plan of Study.  Please note: Students doing applied project or capstone must have two committee members.

For more information on graduation requirements and deadlines, visit the the Graduate College website:http://graduate.asu.edu/progress.

How To File an iPOS

Graduation Extensions: Students who have exceeded their time to degree (i.e., master's students must graduate within six years from the first course on their plan of study; PhD students within ten years) must file a petition for extension of graduation. This petition must be include a detailed justification: Why petition is needed, what happened to cause delay. When does the student intend to graduate. A detailed timeline on progress toward defense such as: chapter 1 is due on ___, chapter 2 is due on ___. Include student statement: “I understand that there will be no further extensions petitioned, failure to meet agreed upon deadline will result in dismissal from the program.”

*MFA students should consult Jenny Irish, Assistant Director of the MFA program, for specific iPOS instructions. MAS student should consult Desiree Garcia MAS Director.